How to Write a Job Posting

The Ultimate Guide to Writing Job Postings That Attract the Right Talent

A simple, practical, and complete guide for business owners, HR teams, and recruiters in India.

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Introduction

Think of a job posting as a shop window for your company. If it is clear, friendly, and complete, the right people will stop and look. If it is confusing or empty, they will walk by. This guide shows you—step by step—how to write a job posting that attracts the right candidates and saves you time.

Why Job Postings Matter

A good posting speeds up hiring and helps your brand. It tells candidates who you are, what you need, and how you treat people. Clear words build trust. Trust brings better applications.

Common Mistakes to Avoid

Being too vague

“We want a team player” is not enough. Say what the person will do every day. Clear roles reduce wrong applications.

Jargon-heavy language

Avoid buzzwords. Use simple, everyday words. Candidates should understand your posting on the first read.

Missing salary and benefits

Hiding pay often lowers response quality. A range is fine. Add key benefits like leave policy, health cover, and bonus structure.

Undefined responsibilities

Explain the “day in the role.” For example: “Manage client emails,” “Create weekly reports,” “Coordinate with sales.”

The Essential Parts of a Good Job Posting

Clear job title

Use common titles that candidates search for, like “Graphic Designer,” not “Design Ninja.”

Short job summary

In 2–3 lines, say why the role exists and why it is exciting.

Key responsibilities

• List 5–8 main tasks.
• Use short bullet points for quick reading.

Skills: required vs preferred

• Required: must-have skills or tools.
• Preferred: nice-to-have skills.

Salary & benefits

Share a range and add perks (PF, ESIC, health insurance, learning budget, flexible hours, remote options where possible).

Company culture & values

In a few lines, show what you stand for: learning, ownership, kindness, speed, quality—whatever is true for you.

Why Use a Job Posting Prompt

Save time

A prompt gives you a ready structure. No need to start from zero each time.

Cover all key points

Prompts work like a checklist, so you don’t miss salary, benefits, or must-have skills.

Consistency across roles

Keep tone and format the same for all postings. This looks professional and helps candidates compare roles.

What You Can Change in the Prompt

• Job Title
• Company Name
• Company Overview
• Key Responsibilities (search from Google if needed)
• Job Requirements – Qualification, Fresher/Experience
• Benefits & Perks – PF, Insurance, Incentives, etc.
• Salary Range
• Work Mode – On-site / Remote / Hybrid
• Application Process – Email ID, Website, Mobile Number

Master AI Prompts For Job Posting

✍️ Create Perfect Job Posting From AI

How to Use: Copy and paste in notepad and make step by step changes that I have written and paste in any Ai chatbot and create perfect professional job posting.

Job Posting Prompts

Using the information provided, write a professional, plagiarism-free, SEO-optimized, human-written job posting suitable for platforms like LinkedIn, Naukri, Indeed, and Apna.

The job posting must:

• Begin with an attention-grabbing introduction that highlights career growth and the key attraction of the role.

• Clearly mention the Job Title + Company Name + Location + Company Overview + Employment Type (Full-time) within the first 5 lines for SEO purposes.

• Use easy-to-read short paragraphs and bullet points.

• Include all provided details in clearly defined sections as below:

Job Posting Structure:

• Job Title: Graphic Designer

• Company Name: ABC Company Pvt. Ltd.

• Company Overview: ABC Creative Studio is a leading creative agency providing branding, print media, web design and digital marketing services. Our team is committed to creativity, innovation and maintaining professional standards.

 • Position Overview: Graphic Designer

 • Key Responsibilities: (Canva, Photoshop, and CorelDRAW-related tasks)

 • Job Requirements: (Minimum 12th pass qualification, relevant skills, and 1–2 years of experience — based on best industry practices)

 Benefits & Perks:

 • PF, Insurance

 • Incentive based on performance

 • Competitive salary based on skills and experience

 • Creative and friendly work environment

 • Opportunities for professional growth and skill development

 • Flexible working hours for the right candidate

 • Salary Range: ₹18,000 – ₹25,000 per month (based on skills and experience)

 • Work Mode: On-site (Salt Lake, Kolkata)

 • Application Process: Send your resume to careers@abccreative.com or apply via www.abccreative.com/careers.  For queries, call +91 1234567910.

 • Deadline to Apply: [Provide date]

 Rules:

 • Must maintain a 100% human tone with zero AI detection traces.

 • No plagiarism and no copyrighted phrases.

 • Use short paragraphs and bullet points for easy reading.

 • Keep the tone friendly yet professional.

 • Avoid overly complex jargon.

 • Ensure SEO optimization using relevant keywords (role, skills, location).

 • Highlight career growth, learning opportunities, and job stability.

 • End with a strong call-to-action encouraging applications.
  

Tip: Include title, tasks, skills, salary range, benefits, location, work type (onsite/hybrid/remote), and application steps.

What is Work Mode / Work Arrangement?

Work mode refers to where and how you work — in the office, from home, or a mix of both. Companies choose work modes based on their needs, roles, and benefits. Below are the common types:

i. On-site

Meaning: Work must be done at the office.
Example: Employees arrive at the office every day at 9 AM.
Where: Banks, factories, hospitals, production houses.
Pros: Team collaboration, learning opportunities, office facilities.
Cons: Travel time and expenses.

ii. Remote

Meaning: Work from home or anywhere.
Example: Freelancers and content writers often work remotely.
Pros: No commute, time savings, comfort of home.
Cons: Limited team interaction, isolation challenges.

iii. Hybrid

Meaning: A mix of office and remote work.
Example: 3 days in office, 2 days from home.
Pros: Flexibility, meetings possible, less commuting.
Cons: Requires schedule management.

iv. Flexible Hours

Meaning: No fixed working hours; focus is on completing tasks.
Example: Splitting work between morning and night hours.
Pros: Choose your own working hours.
Cons: Needs strong time management.

v. Shift Work

Meaning: Work in scheduled shifts (morning, evening, night).
Example: Call centers and hospital staff.
Pros: Clear work hours.
Cons: Shifts may disrupt sleep or routine.

vi. Field Work / Client Site

Meaning: Work at the client’s location or outdoors.
Example: Sales executives, engineers on-site.
Pros: Direct customer interaction.
Cons: Frequent travel and expenses.

vii. Contract / Project-based

Meaning: Temporary work for a project or fixed time.
Example: Hiring a developer for 6 months.
Pros: Defined work scope and duration.
Cons: Job ends when the project is over.

Best Platforms in India

Naukri.com

Largest reach across roles and cities. Strong filters and resume database.

LinkedIn

Great for mid to senior roles and networking. Easy to check profiles and references.

Indeed

Wide coverage across job types, including operations, customer support, and tech.

Shine.com

Useful for fresher to mid-level roles. Clean UI and decent matching.

Freshersworld

Good for campus and entry-level hiring with skill tags and tests.

Quickest Response Platforms

LinkedIn

Active users and quick replies, especially in metro cities.

Naukri.com

High volume. You often get relevant applications within hours if the posting is clear.

Indeed

Fast for service and ops roles. Works well when you add salary and shift details.

Tips to Make Your Posting Stand Out

Write for the candidate first

Use “you” more than “we.” Example: “You will manage client emails and weekly reports.”

Use natural keywords

Add words candidates search for (e.g., “remote,” “hybrid,” “full-time,” “fresher,” “JavaScript”). Keep it natural.

Show growth

Mention learning budget, mentorship, promotion path, and new projects.

Short yet complete

500–700 words per posting is usually enough. Use bullets and simple lines.

How to Handle Applications

Screening basics

• Sort by must-have skills first.
• Review 10–15 top profiles deeply.
• Use a short skill task only if needed.

Using ATS (simple)

An Applicant Tracking System helps you organize resumes, notes, and stages. Even a basic tool or spreadsheet is better than email chaos.

Fast communication

Send quick replies. A short email or message within 24–48 hours builds goodwill and reduces drop-offs.

How Prompts Help Today

Faster writing

Prompts turn your hiring notes into a clean job post in minutes.

Better structure

Prompts keep the same structure every time, so candidates can compare roles easily.

Easy personalization

Tweak by level (fresher, mid, senior), industry (tech, sales, ops), or location (onsite, hybrid, remote).

Conclusion

A strong job posting is simple, complete, and honest. Share what the role is, who will fit, what you offer, and how to apply. Use the prompt box to save time and keep quality high. Choose the right platforms and reply fast. That’s how you bring the right talent to your team.

FAQs

Clear title, short summary, key tasks, required and preferred skills, salary range, benefits, location, work type (onsite/hybrid/remote), and application steps.

About 500–700 words. Long enough to inform; short enough to keep attention. Use bullets and short sentences.

Yes, a range improves trust and response quality. It filters out mismatched applicants early.

LinkedIn, Naukri.com, and Indeed cover most needs. Shine.com and Freshersworld help for specific levels or fresher hiring.

Ideally within 24–48 hours. Even a short acknowledgment reduces drop-offs and shows respect.

Custom Message: If this guide helped you, save it and share it with your team. Great hiring starts with a clear, kind job post.